Grant Writer



The American Jazz Museum in Kansas City is looking for a dynamic, creative, and energetic grant writer to join our non-profit museum staff on a contract basis.


The Grant Writer will be responsible for conducting the full range of activities required to research, write, prepare, submit, and report on grant proposal to foundations, corporations, public founders, and other grant-making organizations. The Grant Writer is also responsible for identifying new funding sources for programs and supporting funder cultivation and stewardship. This role reports to the Director of External Affairs & Communications, and the role contributes to achieving financial development in-line with the organization’s strategic goals.


  • Write and submit grant proposals, fundraising-related writing projects, and reports on a timely basis as outlined on the organizational grant calendar; maintain a portfolio averaging multiple grant related submissions per month.
  • Work proactively with other AJM departments to adhere to all programmatic and fiscal reporting requirements stipulated in grants.
  • Project manage proposals with staff in all levels and departments, ensuring that all aspects of an application is complete, organized, and flow together in a cohesive manner aligned with AJM standards. 
  • Ensure seamless and timely process for all tasks, communication and reports related to the grant process, including letters of inquiry, proposals, reports, and stewardship activities.
  • Maintain clear and accurate written and electronic records of grant proposals and reports, including grant activity tracking in shared drives and databases.
  • Critically assess RFPs and determine which program(s) and partnerships align to respond to the RFP. 
  • Deeply understand the AJM’s programs, goals, and financial needs in order to develop compelling proposals seek new funding opportunities, and report on funding impact. 
  • Collaborate with stakeholders across the organization (Finance, Development, and Program teams) to ensure financial and reporting requirements are met.
  • Demonstrate a high degree of skill in communication and positive interaction with all group employees, volunteers, external agencies/companies, and the community at large.


  • Bachelor’s degree or equivalent experience in Journalism, English, Communications, Marketing, Social Services, Sociology, or a closely related field. 
  • Three years or more of grant writing or related work experience in fundraising or writing experience in the areas of social services/ humanitarian/ development programming, or an equivalent combination of education and experience. 
  • Understand the grant lifecycle process and knowledge of grant writing (craft, construct, and submit an effective grant application) and grant making techniques, current trends, and best practices. 
  • Strong organizational and time management skills. Able to plan, organize, and complete multiple grant proposals, projects, tasks and/or reports, meet deadlines and follow-up as required. 
  • Ability to work under pressure, use independent judgment, and produce a quality grant within tight time constraints.  
  • Skill in highly persuasive and effective writing with the ability to write a convincing case for funding.
  • Excellent attention to detail and strong computer skills.
  • Ability to research, analyze and synthesize information for writing grant proposals, letters, articles, etc. 
  • Exceptional ability to edit written materials accurately and consistently, including own work. 
  • Ability to interpret grant requirements, general business periodicals, professional journals, financial information, technical procedures, or governmental regulations. 
  • Ability to represent, effectively and professionally, the organization to a wide variety of audiences. 
  • Strong computer skills and proficiency with Microsoft Office suite, MS Teams and SharePoint 
  • Demonstrated ability to take initiative, work independently effectively solve problems and critical thinking skills to tackle challenges and look for innovative solutions. 
  • Ability to maintain confidential information and use discretion. 
  • Excellent interpersonal skills: ability to establish and work collaboratively and cooperatively with variety of colleagues from different departments. 
  • A commitment to equity and ensuring that everyone is represented by the organization.   


This position is a Contract position and does not qualify for any benefits.


The American Jazz Museum is an Equal Opportunity Employer. We prohibit unlawful discrimination or harassment on the basis of race, color, religion, religious creed, national origin, ancestry, age, sex, sexual orientation, gender, gender identity, gender expression, physical disability, mental disability, pregnancy, medical condition, genetic information, marital status, citizenship status, military status, veteran status, or any other characteristic to the extent protected by federal, state, or local laws. This policy against harassment or discrimination extends to coworkers, contractors, vendors, and customers.

AJM also has a strict no-retaliation policy. AJM prohibits retaliation against individuals who report harassment or discrimination, or who participate in investigations into such conduct. Violations of any of these policies could lead to disciplinary action.

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